IT Department
Data Protection Officer
The Data Protection Officer is responsible for overseeing the district’s data privacy strategy and ensuring that we protect the personal information of our students, families, and employees. As schools increasingly use digital tools for learning and administration, the DPO acts as an independent advocate for privacy and a bridge between the school, technology providers, and the community.
Primary Responsibilities:
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Compliance Oversight: Ensuring the district complies with privacy laws (such as FERPA, COPPA, and NYS Education Law 2-d).
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Data Security: Reviewing the privacy policies and security protocols of third-party software and vendors before they are used in the classroom.
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Risk Management: Monitoring for potential data breaches and leading the response and notification process if a security incident occurs.
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Training & Advocacy: Educating staff and students on "best practices" for digital safety and data hygiene.
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Point of Contact: Serving as the dedicated resource for parents and residents who have questions or concerns about how their child’s data is collected, stored, or shared.
Our Commitment: We believe that protecting student privacy is essential to creating a safe and effective learning environment. The DPO works to ensure that our technology use remains innovative while keeping our community’s most sensitive information secure.
Contact Information
For questions regarding data privacy or to report a concern, please contact:
Mary Lou Allen mallen@keenecentralschool.org
Data Protection Informational Links
Complaint Procedures for Unauthorized Data Disclosure / Data Breach
Additional Information & Resources:
- Federal Laws that protect Student Data (FERPA, PPRA, COPPA):
- NYS Education Department's Data Privacy & Security Resources:
- Champlain Valley Educational Services (CVES) Data Privacy Resources:
Current Usage Policies
Loaner policy
Chromebook Guidelines - district policy 25-26
Data Privacy & Security – Education Law 2d
In early 2020, The New York State Department of Education adopted a new law focused on the privacy and security of student and staff personally identifiable information (PII).
The Educational Law Section 2d, known amongst NY schools as Education Law 2d, provides “guidance to educational agencies and their third-party contractors on ways to strengthen data privacy and security to protect student data and annual professional performance review data.”
Data Privacy and Security Policy
Family/Parent Resources to learn more about how to protect your child's data:
Student Privacy CompassThis site helps educators, school officials, and parents understand and navigate student data privacy laws (like FERPA and PPRA).
Common Sense Media Common Sense Media is a non-profit organization providing trusted ratings, reviews, and research to help families, educators, and policymakers navigate media and technology for children. It offers educational tools for digital citizenship curricula, AI, and social impact.
Inventory of Student Data Collected by the New York State Education Department
As required by New York State Education law Section 2-d, NYSED publishes a list of the data elements that it collects from NYS school districts and the purpose of the data collection. The information is found here:
Third Party Vendor Contracts
To provide its educational programs, Keene Central School utilizes various technology services, including software, mobile apps, and web-based platforms. These resources are accessed through either formal paid contracts or free "click-wrap" agreements accepted by individual users.
For details regarding vendors that collect, store, or process student personally identifiable information (PII) or teacher/principal evaluation data, please see the information below: